Training for QuickBooks for NGO

Lesson 1 - Getting Started

  • Introducing QuickBooks Desktop
  • Getting Around in QuickBooks
  • All the Accounting You Need to Know
  • QuickBooks Desktop Nonprofit Features
  • Getting Help while Using QuickBooks
  • Exiting QuickBooks
  • Moving between Company Files

Lesson 2 - Setting Up QuickBooks

  • Creating a QuickBooks Company
  • Starting the EasyStep Interview
  • Entering Company Information
  • Choosing your Company Industry
  • Selecting how Your Company is Organized
  • Customizing QuickBooks for Your Business
  • How to generate income
  • Entering Sales Information
  • Entering Sales Tax Information
  • Choosing Remaining Preferences
  • Choosing a Start Date
  • Entering Bank Accounts and Opening Balances
  • Completing Company File Setup
  • Understand Customers: Jobs for nonprofit
  • Add Customers
  • Add a Job
  • Add Vendors
  • Understand a Chart of Accounts
  • Set up General Ledger Accounts
  • Add a Subaccounts
  • Create Bank Accounts for Fund Accounting
  • QuickBooks and Fund Accounting
  • Understand Item Type
  • Create Item
  • Create Subitem
  • Entering Historical Transactions

Lesson 3 - Working with Lists

  • Use Classes to Track Programs
  • Use QuickBooks Lists
  • Chart of Accounts
  • Editing an Account
  • Customer, Vendor and Employee Centers
  • Custom Contact Fields
  • Working with the Customer Center and the Customers & Jobs List
  • Transactions from the Customers & Jobs List
  • Working with the Employee Center
  • Working with the Vendor Center
  • Transactions from the Vendor List
  • Managing Lists
  • Printing a List
  • Adding or Editing Multiple Items at One Time

Lesson 4 - Managing Expenses

  • Use QuickBooks for Accounts Payable
  • Enter Bills
  • Allocate Expense to Multiple Programs
  • Allocate Expense to Grants and Contracts
  • Enter Vendor Credits
  • Paying Bills
  • How QuickBooks Records Your Bill Payment
  • Use Direct Disbursements
  • Track Payroll Expense
  • Allocate Expense to Programs and Grante

Lesson 5 - Managing Revenue

  • Understanding Types of Revenue
  • Setup Accounts Receivable
  • Track Pledges
  • Receiving Income without Associate Invoice
  • Receive Payment
  • make Deposits
  • Using the Income Tracker
  • Create Invoice Letters

Lesson 6 - Managing Bank Accounts and Cash

  • Transfer Money Between Accounts
  • Write a Check to Transfer Funds
  • Using bank Account Registers
  • Track Employee Cash Advance
  • Reconcile Checking Accounts
  • Make Cleared Transactions
  • Viewing Cleared Checks in the Register
  • Locating Specific Transactions
  • Managing Expense Accounts

Lesson 7 - Budgets and Projections

  • QuickBooks' Rules for Budgets
  • About Balance Sheet Budgets
  • Creating a P & L Budget
  • Creating a Customer: Job Budget
  • Creating Class Budgets
  • Budget Reports
  • Exporting and Importing Budgets

Lesson 8 - Producing Reports

  • Customized Reports for Nonprofits
  • Create Quick Reports
  • Zoom in on a Quick Reports
  • Customize Quick Reports
  • Using the Report Center
  • Creating a Balance Sheet Comparison Report
  • Filter Reports
  • Save Reports as a PDF
  • Use QuickZoom in a Preset Report
  • Create Memorized Report Groups
  • Memorizing Preset Reports
  • Printing Reports
  • Processing Reports in Group
  • Send a Report to Microsoft Excel

Lesson 9 - Audits

  • Preparing for an Audits
  • Audit Report
  • Board Responsibilities

Lesson 10 - Payrolls with QuickBooks

  • Setting Up for Payroll
  • Setting Up Employee Payroll Information
  • Using Employee Defaults to store Common Information
  • Setting Up Payroll Schedules
  • Adding a New Employee
  • Running a Payroll Schedule
  • Viewing the Paycheck
  • Printing Paycheck Stubs
  • Paying Payroll Taxes
  • Writing a Check for Payroll Taxes

Lesson 11 - Work with Multiple Currencies

  • Set Up Multiple Currencies
  • Buy and Sell Items in Multiple Currencies
  • Create a Purchase Order in a Foreign Currency
  • Receive Inventory and Enter a Bill from a Foreign Vendor
  • Create an Invoice for a Multicurrency Transaction

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