QuickBooks Desktop Enterprise: A smarter way to do business.

With remote access,* QuickBooks Enterprise can manage inventory, reporting, sales, time tracking, and payroll from anywhere.
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Track inventory your way

  • Track inventory your way with three levels of location tracking (e.g., row, shelf, and bin; section, area, pallet).
  • Find items quickly, fix inaccurate inventory counts, and reduce errors.
  • Transfer inventory from one location to another to meet demand without delay.

Multi-level inventory categorization

  • Instead of using custom fields to organize your items, now you can use up to four levels of inventory categorization.
  • Nested levels of categorization give you more granularity for how you organize your inventory and more control over what you can do with it.
  • Make better decisions when you can report on inventory items using the new categorization. 

Expiration dates*

  • Assign expiration dates to sell inventory more quickly and reduce business losses.  
  • Help reduce liability by conveying expiration dates in customer communications.
  • Take timely actions with reports on expired or about-to-expire inventory by lot or serial number.
Only available in QuickBooks Enterprise Platinum and Diamond

Automated inventory forecasting

  • For each location, see how many items are on hand, on sales order, on a purchase order, and your reorder point.
  • Automatically calculate which items need to be restocked and generate necessary purchase orders with one click.
  • Avoid rush shipping fees by ordering the right amount of inventory, and minimize stock-outs or missing parts with automated inventory ordering rules.
  • Closely track material costs and COGS to set prices that keep the margins you need.

Serial number tracking

  • Apply serial numbers* to individual items to easily manage inventory, stock, and warranty claims.
  • Track individual items within a large batch production of otherwise identical units.
  • Identify irregularities or defects in a production batch.
  • Conduct serial number searches to match specific customers to purchased products, check stock for items, and more.

Lot number tracking

  • Track products developed or processed in the same batch with lot number tracking.*
  • If defects occur from a specific production batch, recall items from that lot, rather than all items.
  • Perform lot number searches to tracking items from a specific lot.
  • Enter lot numbers during purchases, transfers, or sales, so you can track defective lots through assemblies, and see if an item is in stock, on a shelf, or already purchased by a customer.

Update inventory in real time with cycle count

  • Cycle count* allows you to take inventory without shutting down your warehouse.
  • Scan and automatically upload inventory counts from different warehouse to a central inventory dashboard.
  • Easily find and adjust discrepancies and import or export inventory counts.

Consolidate vendor information

  • With the Alternate Vendors Center,* aggregate all of your vendors in one central place including contacts and pricing data–making it easier to find vendor information for the right sourcing decisions.
  • Track delivery times and shortages by vendor.
  • List alternate vendors in key inventory reports so you their information at your fingertips when you need it.

Customizable inventory reports

  • Add flexibility and gain insight into your business with customizable inventory reports.
  • Example inventory reports: inventory valuation summary, inventory stock by item, and assembly shortage by item.
  • Additional fields allow you to better track your inventory.

Automate order management

  • Manage the entire sales order fulfillment process from a single dashboard.
  • Prioritize which orders to fulfill first based on the value of each customer to your business.
  • Set realistic expectations with line-of-sight into available stock, upcoming delivery dates, and the status of each order.
  • Reduce errors and shipping delays with automated order management processes.

Increase efficiency with mobile barcode scanners

  • Instead of using custom fields to organize your items, now you can use up to four levels of inventory categorization.
  • Nested levels of categorization give you more granularity for how you organize your inventory and more control over what you can do with it.
  • Make better decisions when you can report on inventory items using the new categorization.

Fulfill orders from multiple warehouses

  • See which warehouse is the best to fulfill from or split an order between locations to fulfill it more quickly.
  • Drop ship and set up your trucks as warehouses with mobile inventory barcode scanning.
  • Inventory is automatically updated in QuickBooks, so you know where you stand.

Manage shipping right from QuickBooks

  • Process shipments, print labels from UPS, FedEx, and USPS, schedule pickups–all with pre-filled customer information in the Shipping Manager.
  • Automatic shipping discounts are available with prescribed carriers.

Mobile barcode scanning

  • With the QuickBooks Desktop Mobile App, your team’s Android devices become mobile barcode scanners.*
  • Automate receiving, accelerate your picking process, and reduce data entry errors.
  • Send orders to workers on the floor, scan inventory, and transfer data wirelessly.
  • Print barcode labels with sales prices* to give your customers and employees the pricing information they need.

Reduce inventory errors

  • Reduce inventory errors that can lead to lost profits, like incorrect unit counts.
  • Catch mismatched SKUs and minimize human errors.
  • Use pre-existing barcodes or generate new ones.

Automate more of your business

  • Eliminate manual inventory counts by integrating barcode scanning into your pick, pack, and ship* process.
  • Combine picking and packing to meet your business needs.
  • Increase accuracy across the board–automatically.

Get real-time inventory data across your business

  • Stay ahead of the sales cycle to maximize your profits and keep up with order fulfillment
  • With real-time inventory data from mobile barcode scanners, use reliable and accurate data to make better business decisions.

Bill of Materials cost tracking

  • Use Bill of Materials cost tracking to help you to set prices to reflect true costs.
  • See how the cost of labor impacts the cost of goods sold (COGS).
  • Get line of sight into profitability for produced, assembled, or manufactured items.

Identify true product costs with landed cost*

  • Factor in freight, duties, insurance and other miscellaneous expenses to calculate a more accurate cost for your products.
  • Gain flexibility by setting up landed cost accounts as COGS or “other current assets.”
  • Calculate landed cost for old bill items from closed accounting periods.

Use FIFO or average costing

  • Work in FIFO (first in, first out) costing in addition to average costing for tracking inventory.
  • Switch between costing methods at any time.