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QuickBooks Desktop Enterprise: A smarter way to do business.

With remote access,* QuickBooks Enterprise can manage inventory, reporting, sales, time tracking, and payroll from anywhere.

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QuickBooks Desktop Enterprise

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Retail

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Assemblies management

See how many finished goods you can build with on-hand materials and subassemblies. Automatically create build or purchase orders when inventory drops below preset points. Build all subassemblies automatically with a final build order, instead of entering them individually. Easily replace components across multiple assemblies.

Improve order management with available-to-promise functionality

Respond to customer order inquiries based on available inventory and give customers a promised fulfillment date for inventory items that are currently out of stock. With available-to-promise information displayed on one screen, you can more easily manage large orders, incomplete shipments, and orders that are difficult to fulfill or buy parts for. Easily see how many items are on hand, committed, on a pending build, and on order.

Centralized source of vendor information

The Alternate Vendors Center* increases visibility into vendor contact, item, and pricing information so it’s available when you need it. It saves you time by quickly importing vendor list prices, reducing the need to track down critical vendor information, and allowing you to create purchase orders with vendor information automatically included. And now, new alternate vendor reports further enhance your visibility by listing vendors in key inventory reports.

Bill of materials cost tracking

Track bill of materials costs for each product, including the cost of each subassembly, as well as labor and overhead. Allow QuickBooks to automatically update your assembly costs and item prices when component costs change, instead of making manual updates. And track costs your way with either FIFO or average cost accounting.

Factor in shipping charges and fees with landed cost

Landed cost* helps you identify the true cost of your products by factoring in freight, duties, taxes, tariffs, currency conversion, and insurance. With Enterprise, you can automate all these factors into your accounting to get the total cost of a product or shipment so you can maintain the margins you need to stay profitable. Now you can also set up landed cost accounts as “COGS” or “Other current assets.” Plus, you can accurately calculate landed cost for old item bills from closed accounting periods.

Automate your pricing strategy with Advanced Pricing*

Customizable and automated pricing rules help protect your margins, save you time, and reduce errors. Set up promotions with start and stop dates. Set quantity discounts for bulk orders. There’s no need for manual updates. Just set the price rules and the calculations run automatically. Maintain flexibility to implement exceptions as needed.

Customize user permissions

With customizable user permissions by role, you can delegate with confidence. Your warehouse team can manage pending builds, fulfill orders, and run cycle counts without seeing sensitive information like invoices and payroll. And now you can protect confidentiality even further by granting users access only to the specific employees, vendors and data they need to do their jobs.

Schedule and pay bills faster with QuickBooks

Use the funding source you choose and a digital or physical form your vendors prefer.* QuickBooks then automatically marks the bill paid and notifies you once the money is sent. Gain financial flexibility by paying vendors from a card or bank transfer, then having the money sent via physical check or bank transfer. Keep your vendors happy by customizing their payment method preferences for future payments.

Track and transfer inventory between multiple locations

Easily track product movement and storage down to the bin or pallet across staging areas, multiple warehouses, trucks, and even ships prior to import. Fulfill different parts of the same order from multiple warehouses.

Mobile barcode scanning

Mobile barcode scanning* helps you automate more of your manufacturing business. It speeds up the picking process, reduces data entry errors, and lets you send sales orders to workers on the floor or in another warehouse. You’ll be able to fulfill orders with ease and get real-time inventory updates right in QuickBooks.

Lot and serial number tracking

Assign serial numbers to individual items to check warranty coverage, match specific customers to purchased products, and more. Lot number tracking allows you to track products manufactured together in the same batch. If a recall is ever needed, you can recall items from the specific lot rather than all items.

Cycle count

Cycle count lets you count inventory in real time without having to shut down your warehouse. Use mobile barcode scanners,* or scan and upload inventory counts from different warehouses to a central inventory dashboard. Find and adjust discrepancies, and import or export inventory counts when you need them

Purchase order management

Improve the efficiency of your purchase order management. See which purchase orders are outstanding, and assign recipients directly in QuickBooks – no printout required.

More capacity to expand

With the capacity for up to 1 million customers, vendors and inventory items, 100,000 classes, 45 custom fields, and up to 40 users, Enterprise has room to expand with your business.*

Bill and PO workflow approvals

Manage cash flow and boost transparency with customizable bill workflow approvals. Delegate accounts payable tasks with confidence. One dashboard lets you maintain cash flow oversight and track bills that need approval right in QuickBooks.

Sales order fulfillment

With one central dashboard, you can manage your pick-pack-and-ship workflow from sale to delivery.* Send items for picking, packing, or both with just one click. View and sort open sales orders, prioritize order fulfillment, ship partial orders, and track backorders. Batch print pick lists, packing slips, and shipping labels right in QuickBooks. Schedule pickups and track shipments. Get paid faster and reduce billing complexity by managing your sales order process from a single location.

Backorder tracking

Easily see backordered items on purchase orders, invoices, and other sales forms, what still needs to be shipped, and what you are still expecting from vendors.

Salesforce CRM connector*

The Salesforce CRM connector syncs to QuickBooks to help reduce duplicate data entry. Set up your sales and support teams for success by putting customer information like order status and payment history at their fingertips. And generate invoices automatically so you get paid faster.

*Add-on monthly subscription required.

E-commerce integration

Simplify e-commerce management, avoid stockouts, and gain a clearer picture of your profitability by integrating QuickBooks with top online stores and marketplaces. Inventory counts update with every sale, regardless of how many channels you sell in. Easily add product listings across channels, and work with your preferred shipping provider right in QuickBooks.

Automatically send statements

Automate recurring statements to different customer groups based on their needs and tendencies. Get paid faster by setting up regular reminders to let customers know what that they owe.

Customize receipts and payment stubs

Customize payment receipt formatting, including logos, for a professional and consistent look across all of your customer communications.

Customize bill payment stubs

Maintain professional and consistent communications by emailing customizable bill payment stubs to your vendors. Save time by immediately emailing bill payment stubs to one or multiple vendors at once. Easily edit your logo, formatting, balance-paid-to date and other required billing information, all from within QuickBooks.

Powerful, customizable reporting*

See your overall profitability or profitability by item at a glance, and forecast future demand. You’ll know what products customers love, which suppliers underperform, and what your current inventory is worth. Discount slow-moving products to free up shelf space. Get visibility into what’s on-hand, committed, in assembly, or on order so your sales reps can sell with confidence.

Inventory valuation summary report

Understand what your inventory is worth with this customizable report. View how much inventory you have on hand, what it costs, and what the sales price is. That way you can understand both an asset’s value on your books and how much you can sell it for.

Inventory stock status by item or vendor report

See what inventory you have available, on sales order, and available for assemblies. Then use more customizable reports to view item shortage and status by vendor

Assembly shortage by Item

Get a snapshot of what inventory you need for key assemblies, and see when the next delivery date of each item is. Further customize your reports as needed.

Alternate vendor reports*

Improve your visibility into alternate vendors by listing them in key inventory reports like inventory stock status by item and inventory valuation summary. Plus, you can simplify reordering from alternate vendors by easily accessing them in frequently used reports.

Inventory categorization and expiration dates*

Establish up to four levels of categorization on inventory and save time by using categories to search and report on items. Keep your inventory up to date, sell more quickly, and reduce business losses by assigning expiration dates, which can also be included on sales orders, invoices, and other customer communications.

Track inventory expiration dates*

Keep your inventory up to date. Assign and monitor expiration dates so that you can sell inventory before products expire to reduce losses. Help reduce business liability by conveying expiration dates in transactions and customer communications. Take timely actions with reports on expired or about-to-expire inventory by lot or serial number.

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